Managing the Program/Project Manager’s calendar Maintaining office calendars and sending out reminders of AR’s needed for upcoming meetings
Provides analytical support to assist program management on special projects.
Research issues, analyzes problems, compiles data, and prepares reports.
Managing online resources
Processing payments for vendors and suppliers, assistance with purchase req’s
Scheduling and attending staff meetings, taking minutes – sending reminders for AR’s
Responding to emails and answering calls, referring emails to appropriate staff and follow up
Compiling and sending bulk mailings proofreading and making copies or scanning of documents into PDF
Assisting in the planning and overseeing significant events assisting in managing the budget for special and routine events
Making reservations for various off-site business meetings
Acting as a liaison between departments such as finance, WPR, security etc.
Reserving equipment and conference rooms for presentations and in-office meetings
On-line Travel bookings as needed and assistance with expense reports.
Skills and Experience:
Knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint, WebEx, Concur. Strong communication skills written and verbal, willingness to learn,attention to detail and the maturity to handle confidential information. Ability to work independently but know when to ask questions and seek clarification. Resourceful and good problem-solving skills are a must.
Qualified candidates should send their resume and application to: firstname.lastname@example.org